A Proclamation, issued by the Santa Monica City Council, on Tuesday, April 28, declared that the week of May 3 – 9, 2015 is designated as “Municipal Clerks Week.”
The Proclamation was presented to City Clerk, Sarah P. Gorman, CMC, and signed by Mayor Kevin McKeown.
It extends appreciation to the Santa Monica City Clerk’s Department and all Municipal and Deputy Clerks for “serving as the professional link between the citizens, the local governing bodies and agencies of government at other levels.”
“There are many responsibilities of the City and Deputy Clerk that the public takes for granted, such as keeping the Council advised of legislation that affects them,” Gorman said. “Yet, if Clerks are inattentive in their duties, then the efficient operation of our local government is greatly affected.”
The International Institute of Municipal Clerks (IIMC), a professional association of City, Town, Township, Village, Borough, Deputy and County Clerks, sponsors Municipal Clerks Week to highlight the importance of the Municipal Clerk’s roles and functions and the impact the office has on the public. IIMC has 9,500 members throughout the United States, Canada and 15 other countries.
The mission of the Santa Monica City Clerk is to: serve the City as the Election Official, Political Reform Filing Officer and Custodian of the City Seal; facilitate the democratic process for voters and candidates by conducting City elections per election laws; administer the Oath of Office and provide support to the City Council, and record all Council proceedings; manage the City’s records and respond to public inquiries for information per the Public Records Act; and provide efficient and timely mail and printing services to City Departments.
The office also: distributes Council meeting agendas and packets per the Brown Act; posts agendas for the City’s Boards/Commission and maintains the Appointments List per the Maddy Act; maintains the City Charter, Municipal Code, and Domestic Partnership Registry; is the agent authorized to accept service for legal documents; attests to contracts executed by the City Manager; and processes United States Passport applications per Department of State regulations.
The Santa Monica City Clerk’s Office has 13 staff members with decades of experience and service to the City. Gorman has served as Santa Monica City Clerk, since September 2012, and has been a member of IIMC and the City Clerks Association of California since 2010. She is also a member of the State Bar of California, the Los Angeles County Bar Association and the National Notary Association.